and other Trinity College London run Websites (the “Websites”).
It describes how Trinity College London (“we”, “us” or “our”) collects, protects and uses the personal information received from the Websites. The data controller for the Websites is Trinity College London whose address is Head Office, Trinity College London, Blue Fin Building, 110 Southwark Street, London SE1 0TA, UK.
We will make every effort to protect the personal information that you provide us with and are committed to respecting your right to privacy.
If you have any requests concerning your personal information or any queries as to how we use your personal information please contact us at firstname.lastname@example.org.
1. Information we collect
We collect personal information from visitors to the Websites through the use of online forms, where you respond to surveys, where you register as a user of the Websites, where you post entries on the Forum pages, every time you email us your details and every time you contact us. You may visit the Websites without registering. If you choose not to register you may not be able to use the Websites to their fullest extent. For example, you will be unable to submit posts to the Forum available on the Websites.
We may also collect information about your computer, including your IP address, operating system and browser type, for system administration and for some of the purposes set out in section 3 below. This is statistical data about our users’ browsing actions and patterns and does not identify any individual.
2. Children's Privacy
The Websites (save for www.artsaward.org.uk) are not intended for use by individuals under 12 years of age and so if you are under 12 (in particular, using our website at www.artsaward.org.uk) please do not provide any personal information to us without the consent of your parent or guardian.
3. Use of personal information
We use the personal information collected via the Websites for the purposes of:
3.1 providing, improving and personalising our services and the Websites;
3.2 dealing with your inquiries and requests;
3.3 administering registered user records;
3.4 administering our Forum service;
3.5 generating anonymous reports about the use of the Websites;
3.6 providing you with information and news about our programmes, events and services;
3.7 providing reservation or booking services when you register online for our seminars and events; and
3.8 contacting you to ask you to participate in marketing and academic surveys.
You may subscribe to our email newsletters to receive information about some of our activities and programmes. You may also download some of our newsletters directly from the Websites without subscribing.
If you register on the Websites, we may use the personal information we collect from you to send you information about our activities and programmes by email. You may choose not to receive information about our activities and programmes when you register or, if you opt-in to receiving marketing communications when we collect your personal information but subsequently change your mind, you can send us an email at email@example.com and we will unsubscribe you.
We may also use and disclose information in aggregate (so that no individuals are identified) for marketing and strategic development purposes.
We will retain the personal information we collect from the Websites in accordance with our data retention policy.
We may also use “social media” cookies to personalise your interaction with third party social media platforms such as Twitter and Facebook where our Website uses such features. Such cookies recognise users of these social media sites when you view social media content on our Website. They also allow you to quickly share content across media, through the use of simple “sharing” buttons.
No personal information is stored in the cookies that are issued by the Websites. The value stored in the cookies is an anonymous identifier, which is not linked to any other personal information you may give us during your visit.
If you do not wish to receive these cookies you can disable them in your browser, though doing so may affect the functionality of our Websites. Please refer to your browser instructions or help screen to learn more about how to do this. However, should you decide to disable any cookies we place on your computer you may not be able to use certain services or facilities on the Websites. Switching off cookies will restrict your use of the Websites.
5. Disclosure of your personal information
We will only disclose personal information we collect from you from the Websites:
5.1 to the schools, colleges, education centres, local authorities, community centres or any other entity that provides training courses to individuals taking a qualification awarded by us (each a “Registered Examination Centre”) to the extent necessary for the Registered Examination Centre to provide the training course you are registered for;
5.2 to persons or bodies contracted by us to carry out the roles of examiner, marker, advisor, moderator, tutor, consultant, representative or other similar roles on our behalf in the context of our provision of qualifications;
5.3 as required by law and/or to government bodies and law enforcement agencies, including the Skills Funding Agency for learners in England & Wales. For learners in England & Wales only: some of the information you supply will be used by the Skills Funding Agency to fulfil its statutory functions, issue/verify your Unique Learner Number (ULN) and update/check your Personal Learning Record. The Skills Funding Agency may share your ULN and Personal Learning Record with other education related organisations, such as your careers service, school, college, university, Government Departments and public bodies responsible for funding your education. Further details of how your information is processed and shared can be found on their website http://www.learningrecordsservice.org.uk/documentlibrary/documents/privacy-notices-eng.htm;
5.5 to successors in title to our business; and
5.6 to suppliers we engage to process data on our behalf.
6. Other Websites
7. Access to your personal information
You have a right to access the personal information we hold about you. To obtain a copy of the personal information we hold about you, please write to us at firstname.lastname@example.org.
We endeavour to take all reasonable steps to protect your personal information. All the personal information we collect is stored securely on our servers and we use secure internet protocols to protect data collection and processing. Any payment transactions will be encrypted.
The data that we collect from you may be transferred to and stored at a destination outside of the European Economic Area (“EEA”). It may also be processed by staff operating outside of the EEA who work for us or for one of our suppliers. By submitting your personal data, you consent to this transfer, storing or processing.
9. Internet-based transfers
Given that the Internet is a global environment, using the Internet to collect and process personal information necessarily involves the transmission of data on an international basis. Therefore, by browsing the Websites and communicating electronically with us, you acknowledge our processing of personal information in this way. However, we will endeavour to protect all personal information collected through the Websites in accordance with strict procedures and security features to try to prevent unauthorised access.